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CAMWS Profile

Legal Name:

The Classical Association of the Middle West and South, Inc.  (CAMWS)

Address:

Prof. Anne H. Groton, Secretary-Treasurer
CAMWS, Department of Classics
1520 St. Olaf Ave.
Northfield, MN 55057-1098

Email: groton@stolaf.edu

Contacts:

Phone: 507-786-3387 Fax:  507-786-3732 Email: groton@stolaf.edu

Sue Newland, Administrative Assistant newlands@stolaf.edu (507-786-3238)

Overview

CAMWS was founded at the University of Chicago in 1905 and incorporated in the State of Missouri on July 13, 1948.  Its members (c. 1500) are primarily college and university professors, K-12 teachers, and graduate students whose specialty is Classics:  Classical languages (Greek and Latin) and the world of ancient Greece and Rome.  An educational, not-for-profit organization, CAMWS is exempt from federal income tax as a public charity under Section 501(c)(3) of the Internal Revenue Code.  Its Federal Tax Identification Number is 31-4443706.  The CAMWS region covers 31 midwestern, western, and southern states and three Canadian provinces. CAMWS publishes a quarterly, The Classical Journal (ISSN 0009-8353; circulation c. 2300), and a Newsletter (published three times a year).  The Annual Meeting of CAMWS takes place in the spring, traditionally the week after Easter.

Officials: The Secretary-Treasurer is the chief executive and financial officer of CAMWS and is empowered to act on behalf of the Association. The President serves as Program Chair during his or her year of office. Meetings are held at the invitation of a department of Classics at a university, a college, or (rarely) a secondary school, and a representative from that department chairs the local committee.  After a site visit by the Secretary-Treasurer and the negotiation of a contract with a hotel, the Executive Committee of CAMWS must grant its approval. 

Meeting: In odd-numbered years the Annual Meeting is held in a northern or western state or in Canada.  In even-numbered years it is held in a southern state.  The official program lasts from 5:00 p.m. Wednesday through 5:30 p.m. Saturday.  We are off property on Friday afternoon.

Needs: We require c. 200 sleeping rooms on the two peak nights (Thursday and Friday), c. 160 on Wednesday, and c. 100 on Saturday, for a total of c. 660 room nights.  We anticipate c. 500 registrations at a meeting.  We need one or two large suites, a board room (20), a room for buffet dining (20-50), a banquet area and/or ballroom (150-200), a room for receptions (50-100), a registration area, a room for exhibits (c. 20 tables), six breakout rooms set up in theater style (two for 100-125, two for 50-75, two for 25-50), audio-visual equipment rental, and adequate on- or off-property dining for attendees, who are on their own for most meals.